The College Application Specialist
Last Updated: March 1, 2026
Your family’s information is important to us. This summary explains how we collect, use, and protect your data.
Read our complete Privacy Policy →
Information You Provide: - Student academic records and application materials - Parent/guardian contact information - College planning preferences and goals - FAFSA information (only if you choose to share it)
Information Collected Automatically: - Website analytics (pages visited, time on site) - Your Admissions Coach (YAC) login and usage data - IP addresses for security and fraud prevention
See complete list of information we collect →
• Provide personalized college admissions consulting
• Communicate about services and appointments
• Improve our services and educational resources
• Send newsletters and updates (you can unsubscribe anytime)
We never sell your information. Ever.
Learn more about how we use your data →
Security Measures: - Business-grade encrypted cloud storage (Google Workspace, Microsoft OneDrive) - Secure private servers for sensitive data - Multi-factor authentication on all business accounts - Regular access audits and security reviews
Data Retention: - Essays and application materials: Deleted 5 years after graduation - FAFSA/financial information: Deleted immediately after service ends - Payment records: Retained 7 years (IRS requirement)
See our complete security practices →
You have the right to: - ✅ Access your information at any time - ✅ Correct inaccurate information - ✅ Delete your information (with legal exceptions) - ✅ Opt-out of marketing communications - ✅ Export your data to take elsewhere
To exercise your rights: Email [email protected]
Learn more about your privacy rights →
We use trusted service providers to deliver our services:
Core Platforms: - GoHighLevel (CRM, scheduling, website) - Google Drive & Microsoft OneDrive (secure file storage) - Zoom & Otter.ai (video sessions and transcription) - Unique Aerial Productions (YAC private server hosting)
AI Tools: - Anthropic Claude & Perplexity AI (power Your Admissions Coach) - Neither platform uses your conversations to train their AI
Payment Processing: - Stripe, PayPal, Square, QuickBooks - We never store your credit card information
See complete list of service providers →
Our AI assistant collects: - Email address (for login) - IP address and general location (security/fraud prevention) - Conversation content (your questions and responses)
Privacy Protection: - Stored on secure private server (not shared with AI companies) - Not used to train AI models - Deletable at any time upon request
Student Privacy Tip: Don’t share Social Security numbers, passwords, or highly sensitive information in YAC.
Learn more about YAC data practices →
We record counseling sessions and webinars for: - Note-taking and follow-up - Quality assurance - Your reference
You’ll always receive notice before recording and can decline at any time.
• Services designed for students ages 14+ with parental involvement
• Parents have access rights for students under 18
• Privacy rights transfer to student at age 18
See our children’s privacy policy →
Our website uses cookies and analytics to understand how visitors use our site and improve user experience.
California residents have additional privacy rights under CCPA: - Right to know what information we collect - Right to delete personal information - Right to opt-out of data “sales” (we don’t sell data) - Right to non-discrimination
We may update this policy periodically. Material changes will be communicated via email.
See our policy update process →
Privacy Questions:
Email: [email protected]
Mailing Address:
Baptiste-Wallace LLC
The College Application Specialist
12345 Parklawn Drive, Suite 200 PMB 1043
Rockville, MD 20852
Response Time: Within 30 days
Effective Date: March 1, 2026
Governing Law: State of Maryland
This is a summary of our Privacy Policy. For complete legal details, please read our full Privacy Policy.